Free Tool
Past-due invoice letter generator
A professional collection letter in 30 seconds, built on the same escalation ladder collections pros use. Enter your email and we'll deliver your letter instantly.
When should I send a collection letter?
Sooner than feels comfortable. Collectability drops fast with age: an invoice 90+ days past due is often worth cents on the dollar. A friendly written reminder in the first two weeks past due keeps the relationship warm andcreates the paper trail you'll want if things escalate.
Which tone should I pick?
Match the tone to the age of the debt, not your frustration level. Use a friendly reminder for anything under ~30 days late, a second notice once a reminder has been ignored, and a formal demand, with a specific deadline, when the invoice is 60+ days past due or a payment promise has been broken.
What happens after one letter?
Collection is a process, not a letter: reminder → second notice → formal demand → final notice → collections referral, with every client promise tracked and followed up. That's what ReceivAR automates: upload your AR aging report and it manages the whole ladder for every open invoice, forecasts your incoming cash, and drafts each next step for your review.
This tool produces a general business-communication template, not legal advice. You are responsible for compliance with the laws that apply to your collections activity.