Terms of Service

1. Acceptance of these terms

ReceivAR is operated by Bosque Tech LLC, a New Mexico limited liability company ("ReceivAR", "we", "us"). By creating an account or using ReceivAR, you agree to these terms. If you don't agree, please don't use the service.

2. What ReceivAR is

ReceivAR is a software tool for tracking accounts receivable, generating collection letters (manually authored or AI-generated), and forecasting expected cash inflows. ReceivAR is not a collection agency, not a law firm, and not your accountant. The service is provided as a productivity tool; you remain responsible for all collection actions you take using it and for compliance with applicable debt-collection, consumer-protection, and privacy laws in your jurisdiction.

ReceivAR does not furnish collection forms, demand instruments, or stationery designed to create the false impression that a third party is participating in the collection of your receivables, and does not license its name for use in third-party collection demands. All communications generated through the service are first-party notices sent solely under your own name and identity, on your own behalf.

3. Account and eligibility

You must be at least 18 years old and authorized to enter into this agreement on behalf of your firm. You are responsible for keeping your password secure and for everything that happens under your account. Notify us immediately at support@receiv-ar.com if you suspect unauthorized access.

4. Fees, trials, and billing

ReceivAR is a paid subscription billed monthly or annually through Stripe, our payment processor. New workspaces receive a 14-day free trial; you will not be charged until the trial ends. Subscriptions renew automatically until canceled.

You can cancel anytime from the billing portal inside the app. After cancellation, your access continues through the end of the period you already paid for; we do not provide prorated refunds for partial periods. If we change subscription prices, we will notify active subscribers by email before the change applies to them. Prices exclude any applicable taxes.

5. Use of AI services (Anthropic Claude)

ReceivAR offers two ways to generate collection letters:

• Template letters: generated entirely on our servers using our own templates. No external AI involved. No third-party data sharing.
• AI letters (Claude): generated by sending a structured prompt to Anthropic's Claude API. By choosing AI letter generation, you instruct us to transmit client name, contact details, invoice numbers and amounts, aging totals, recent contact log entries, broken-promise details, and your sender information to Anthropic for the sole purpose of drafting the letter. You confirm you have the right to share this data with a service provider for this purpose.

Anthropic's handling of this data is governed by Anthropic's Commercial Terms and Privacy Policy. Anthropic, as of August 2026, does not train its models on commercial API customer data by default.

AI output is not legal advice. AI-generated letters may contain factual errors, inappropriate tone, or non-compliant language. By sending, or directing the service to send, any AI-generated letter, you represent and warrant that a qualified human reviewer has inspected, verified, and approved its factual accuracy, tone, and compliance with applicable law before sending. Full editorial and legal responsibility for every communication you send rests with you. ReceivAR is not liable for the contents of any letter you send, AI-generated or otherwise.

6. Your data, your responsibility

You own the AR data, contact information, and notes you put into ReceivAR. You grant us a limited license to process this data solely to operate the service (including, where applicable, transmitting subsets to the third-party processors listed in our Privacy Policy).

You represent and warrant that you hold all consents, authorizations, and lawful bases required under applicable law to upload, share, and process the data you submit to the service, including third-party debtor and client contact information, invoice records, payment histories, and dispute or contact logs, and to have that data processed by ReceivAR and the third-party subprocessors listed in our Privacy Policy. You are solely responsible for providing any privacy notices or disclosures owed to the individuals and organizations whose data you upload.

7. Acceptable use

You agree not to use ReceivAR to:

• Send messages that are threatening, harassing, deceptive, or that violate consumer-protection or debt-collection laws (including the U.S. Fair Debt Collection Practices Act or equivalent rules in your jurisdiction);
• Upload data you don't have the right to share;
• Attempt to access another customer's data, reverse engineer the service, or circumvent security controls;
• Use the AI letter feature to produce content that violates Anthropic's acceptable-use policy;
• Use ReceivAR's trademarks, trade names, logos, or branding in communications to your clients or debtors, or style any communication in a way that implies an independent collection agency, law firm, or other third party is acting on your behalf.

8. Disclaimers

The service is provided "as is" and "as available" without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the service will be uninterrupted, error-free, or that any forecast, AI-generated letter, or escalation recommendation is accurate, complete, or appropriate for your specific situation.

9. Limitation of liability

To the maximum extent permitted by law, ReceivAR's total aggregate liability for any and all claims arising out of or relating to the service or these terms, regardless of the theory of liability (whether contract, tort, negligence, strict liability, statutory violation, or otherwise), is limited to the greater of (a) the amount you paid us in the 12 months preceding the claim, or (b) USD $100. ReceivAR is not liable for any indirect, incidental, consequential, special, exemplary, or punitive damages, including lost profits, lost data, or business interruption, nor for administrative fines, statutory penalties, or claims asserted against you by your clients, debtors, or any other third party, even if advised of the possibility of such damages.

10. Indemnification

You agree to indemnify, defend, and hold ReceivAR harmless from any claim, demand, investigation, regulatory inquiry, damage, or expense (including reasonable attorneys' fees) arising out of (a) your use of the service, (b) your violation of these terms, (c) your violation of any law or third-party right, including debt-collection, credit-reporting, telephone-consumer-protection, consumer-protection, and privacy laws (such as the FDCPA, FCRA, and TCPA or their state equivalents), (d) the content of any communication you send using letters generated by the service, or (e) any claim brought against ReceivAR by your clients, debtors, or other recipients of your communications. ReceivAR reserves the right, at your expense, to assume the exclusive defense and control of any matter subject to indemnification, in which case you agree to cooperate with our defense.

11. Termination

You may stop using ReceivAR at any time by canceling your subscription and emailing support@receiv-ar.com. We may suspend or terminate your access if you violate these terms or for any reason with reasonable notice. Sections 6, 8, 9, 10, and 12 survive termination.

12. Governing law and disputes

These terms are governed by the laws of the State of New Mexico, without regard to its conflict-of-laws rules.

Binding arbitration. Any dispute, claim, or controversy arising out of or relating to these terms or the service that cannot be resolved informally will be resolved by binding individual arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, as governed by the Federal Arbitration Act. The arbitration will be conducted in Albuquerque, New Mexico, or remotely by videoconference if both parties agree. Judgment on the award may be entered in any court of competent jurisdiction. Either party may instead bring an individual claim in small-claims court, and either party may seek injunctive relief in court for infringement or misuse of intellectual property or unauthorized access to the service.

Class action and jury waiver. All disputes must be brought in the parties' individual capacity, and not as a plaintiff or class member in any purported class, collective, or representative proceeding. By using the service, both parties waive the right to a trial by jury and the right to participate in a class action.

Time limit on claims. Any claim or cause of action arising out of or related to the service or these terms must be filed within one (1) year after the claim or cause of action accrued, or it is permanently barred.

13. Changes

We may update these terms from time to time. If we make a material change, we will notify active users by email. Continued use after the change constitutes acceptance.

We may also modify, update, replace, or discontinue features of the service or third-party integrations it depends on (including AI models and providers, email delivery services, and payment processors) at any time. Where a change materially reduces the core functionality of your plan, your remedy is to cancel your subscription; we are not otherwise liable for changes to features or integrations.

14. Contact

Questions about these terms? support@receiv-ar.com